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DYS 2021 Club Volleyball COVID-19 Protocol

DYS is committed to creating a safe learning environment for our athletes. To this end, we have established the following processes and procedures to mitigate the risk for exposure throughout the 2021 Club Volleyball season. These protocol are subject to revision as recommended by Federal, State, Local guidelines or CHRVA/USAV:

  1. General- DYS will adhere to the Mandatory Requirements as published by the Commonwealth of Virginia Safer At Home: Phase Three, including sections for "Guidelines For All Business Sectors", "Fitness and Exercise Facilities", and "Recreational Sports".
    1. Our Facility Partner (Hoops Plus) has posted instructions for traffic flow, social distancing, wearing of masks and check in procedures. These are available on the Hoops Plus website, are clearly posted at the facility, and are provided here as an attachment. We will abide by these requirements.
    2. Our Governing Body, Chesapeake Region Volleyball Association (CHRVA) has provided parameters that dictate many of our operating procedures. These can be found in the attached 10-19-20 UPDATE to 2020-2021 CHRVA Participation Position Statement. We will abide by these requirements.
    3. All participants are required to register through our Team Snap registration portal for all activities. Signed waivers for DYS/Hoops Plus is required in order to complete registration.
    4. Dottie McKillop is the designated DYS Volleyball staff person for responding to any COVID-19 concerns. She can be reached at dottie_mck@yahoo.com.
    5. Additional information regarding COVID-19 can be accessed through the Loudoun County Health Department website:

https://www.loudoun.gov/5307/Coronavirus or by calling (703) 737-8300.

  1. Practice/Training/Clinics
    1. We will limit participation in our training activities to allow 100 SF for each participant. Typically, we will target 12 or fewer players per court. Total participation, including players, administrators and coaches, will be limited to a maximum overall count of 18 per court.
    2. No one with a fever (100 degrees F or higher) or symptoms of COVID-19, or known exposure to a COVID-19 case in the prior 14 days, is permitted to enter the gym, until they have self-quarantined for 14 days from exposure, and provided proof of a negative test result (testing 5-7 days from date of exposure), acceptable to the DYS designated staff person (Dottie McKillop).
    3. Flow into and out of the Hoops Plus facility is unidirectional. All participants enter the building through the front door, and leave the building through the designated side exit. No one is to exit through the front door, except in the case of an emergency.
    4. d. At this time, only players and coaches are allowed in the gym area.
    5. Parents must drop off and pick up their players on time- there is no lingering of players in the lobby or court area after training.
    6. Players may arrive early, but cannot enter the facility more than 30 minutes prior to the start of their activity.
    7. All participants will maintain social distancing whenever possible. Players will space out during drills to maximize spacing, to the fullest extent possible.
    8. Players will assist with the sanitizing of balls and carts before and after each session.
    9. Players and coaches must wear masks at all times when in the facility, unless eating or drinking.
    10. All players must bring their own water bottle.
    11. Upon entering the facility, participants must check in at the registration desk for screening. Players must provide a copy of the screening assessment for the day no exceptions. Assessments can be a hard copy, or electronic format, as permitted by DYS and Hoops Plus. The Team Snap app should be downloaded by all players and parents and the Heath Check feature utilized to the greatest extent possible.
    12. No participants will be admitted into the building without a cleared Assessment.
    13. If you are experiencing any of the symptoms as listed in the questionnaire, STAY AT HOME.
    14. At registration, each participant must have their temperature taken. Anyone who exceeds the published threshold will not be admitted- no exception. At this time, the threshold is 100 degrees F. Players are encouraged to check their temperature at home, before attending a scheduled event.
    15. After screening, all participants are required to wash your hands immediately, before proceeding to the court area.
    16. At the court area, participants will stage their personal belongings in a designated area, while maintaining required distancing.
    17. Hand sanitizer will be available at each court for use by the participants. We encourage all participants to use liberally. All participants are encouraged to sanitize their hands at each water break, and at the end of each session.
  2. Competitions and Tournaments- DYS will adhere to the requirements of USAV, CHRVA, and the host tournament for participation in all formal competitions.
    1. All players will obey CHRVA and USA Volleyball rules and regulations.
    2. All coaches and administrators will wear masks at all times during tournaments, unless eating or drinking.
    3. All players will wear masks when not playing on the court, eating or drinking. This includes bench players and work teams.
    4. Players on the court will not be required to wear masks, unless dictated by USAV, CHRVA, or the host tournament. This is subject to change, as required to ensure the safety of the club members.
    5. Players will all have individual hand sanitizer and water bottles. Players are expected to sanitize their hands between sets/games.
    6. Electronic whistles will be provided for use by the work teams.
    7. There will be no contact with the opposing team (hand slapping under the net) before or after a match.
    8. Teams will not switch sides after a set.
    9. Bench players will be required to stand during matches- no chairs will be provided.
  3. Actions and Notifications
    1. If a member of any DYS team tests positive for COVID-19, all club members will be notified. All players from that team will be required to self-quarantine for 14 days and provide proof of a negative test result (testing 5-7 days from date of exposure), acceptable to the DYS designated staff person. Any practices or competitions for the affected team will be cancelled during this period.
    2. If we are notified that a player on an opposing team, at the same facility, but not on our net, has tested positive for COVID-19, affected DYS team members will be notified.
    3. If we are notified that a player on an opposing team, at the same facility, and on our net, has tested positive for COVID-19, affected DYS team members will be notified.


  • Hoops Plus New Operating Procedures (effective Jun 12, 2020)
  • 10-19-10 UPDATE to 2020-2021 CHRVA Participation Position Statement ∙
  • HP_New_Covid-19_Waiver
  • DYS Volleyball General Waiver and Covid-19 Waiver

Hoops Plus New Operating Procedures (effective Jun 12, 2020)

Patrons/Participants Protocol

  • CHECK-IN Station
    • Complete and hand over health screening questionnaire to staff
    • Staff conducts temperature check using contactless thermometer
      • Anyone registering temperature > 100 deg F will not be permitted into facility
    • Sign new covid-19 waiver form
    • Hand sanitizer will be kept at station
  • WASH your hands with soap and water for 20 seconds
    • Before your session - use unisex restroom in reception/lobby
    • After your session - use M/W restroom inside gym
  • All PLAYERS to wear mask/face covering inside facility except while on court during training/practice • Each player to bring their own personal hand sanitizer
  • Each player to bring their own personal water bottle
  • Each player to bring their own personal gym bag
    • Leave bags on marked spots (8 feet apart) on blacktop area inside gym
  • Coaches and Trainers MUST wear masks at all times during allocated practice/training session
  • Coaches MUST start and end practice session on time
  • Coaches can schedule multiple sessions on same day with staggered times (min 15 minutes between sessions) to allow coaches/staff to sanitizing balls/equipment
  • Coaches or parent volunteer must SANITIZE set of balls and equipment before and after each session
  • Players to adhere to "Return To Play" protocol as communicated by their coaches, organization or club
  • Only coaches/players allowed inside facility and court areas; parents can drop off and pick up players before and after session
  • No lingering of players or patrons in the lobby area
  • ENTRY into facility and EXIT of patrons from facility will be separate
  • TAKE all personal belongings before leaving facility; these will not be stored in 'Lost & Found'


Facility & Front Desk Staff Protocol

  • Daily cleaning AND disinfectant using special EPA-approved disinfectant/germicide
    • Court floors, black top area, tables, chairs, reception desk, pads
    • Door handles, sinks, faucets, countertops, light switches and any non-porous contact surfaces
  • Hand sanitizer and contactless foam soap available in the lobby
  • Restrooms will be checked to ensure there is always hand soap and paper towels
  • Staff to conduct temperature checks for every customer.
    • Any person with temperatures > 100 deg F will not be permitted into facility
  • Staff to wear face coverings/masks and especially when in presence of patrons
  • Staff to wear gloves while handling all equipment: Ball carts, Volleyball/Basketball equipment.
  • Staff to wipe/disinfect all equipment/pads at initial setup and takedown (last session of day)
  • Facility will post signs on social distancing, hand washing, wearing masks & personal hygiene reminders
  • Common areas such as party room will be closed
  • All bleachers, chairs and tables will be removed to minimize contact surfaces; sanitized table/chair/scoreboard will be provided only for tournament
  • Onsite water fountain will be closed




UPDATED October 19, 2020

The Chesapeake Region Volleyball Association (CHRVA) is committed to providing the safest possible environment in our efforts to offer volleyball opportunities during the 2020-2021 season. In order to do so, all participants should be aware of the following.

Physical activities inherently have risks associated with participation. By agreeing to participate in any CHRVA programs, the participants and others associated acknowledge the risk and agree to adhere to all safety requirements. If a player/team/coach/official/spectator/event staff does not agree to abide by all or violate any of these requirements, they will no longer be allowed to participate. It is understood by all, that during the volleyball season in order to keep the greater volleyball family safe, all participants will minimize or exclude interactions with others outside the family home. We know how difficult this is for everyone but it is up to all of us to do our part.

Essential Parameters:

  • All individuals who arrive at a site must wear a face covering which covers the nose and mouth at all times. The only exception is to briefly eat/drink. Face coverings must be worn during active play.
  • All individuals, when not actively playing, will maintain a social distance of six (6) feet from others. This includes team areas, team huddles, and team meetings. Use of outdoor facilities for team functions is encouraged.
  • All participants shall have their temperature screened prior to entering a site.
  • All individuals are required to refrain from participation, if prior to arrival at a site, they or someone in their household (or someone they have been in contact with) is sick, has a pending COVID-19 test, has within the last ten (10) days tested positive for COVID-19. Additionally, if a participant has a fever of 100.4 or greater, that participant will not be allowed to participate.
  • Chesapeake Region requires all adults to be familiar and follow the CDC Guidelines for COVID-19, USA Volleyball Return to Play Guidelines, and the individual State/Local restrictions where the activity is held. Adults will communicate this to all minors.
  • 9-22-20 No spectators are allowed during indoor activities. Activity administrators must follow requirements for Safe Sport environments. One Chesapeake Region rostered Chaperone will be allowed per team.
  • Activity organizers must adhere to State/Local restrictions/regulations on the number of people allowed in a facility. Activity organizers understand the number of people can change daily and must adhere. - Activity organizers must clean the facility between designated group activities. This includes equipment, common areas, scorer tables, chairs, etc.
  • Participants must bring cleaning products for themselves for use before and after activities.
  • Facilities, unless commercially licensed, must only offer pre-packaged items. Otherwise, no concessions are allowed.
  • There will be no seating available for indoor facilities except at the scorer table. Teams must bring their own chairs for the team’s camping area.
  • As conditions with COVID-19 change, the Region will update this document and will notify clubs, club directors, and club administrators.

Prior to Competition or Activities

  • Only pre-registered participants may attend indoor activities.
  • All participants for indoor activities shall have their temperature checked before entering the facility. If anyone has a temperature of 100.4 degrees or higher will be denied entry and asked to self-quarantine for fourteen (14) days or until their temperature is below 100.4 degrees for two (2) consecutive days without fever-altering medicine.
  • Participants must not enter the indoor facility more than thirty (30) minutes prior to the start of the activity or at the pre-arranged entry time.

During Competition or Activities

  • Players/teams should bring a minimal number of items to the facility and maintain a minimum of six (6) foot distance from other participants. Players are required to have face coverings at all times. - Players/participants should not "high-five" or make other unnecessary contact with others while in the facility. Coaches should attempt to socially distance from participants as much as possible. Coaches must wear a face covering at all times, except when eating or drinking in the facility.
  • There will be no seating/benches for players/coaches during play. Everyone must remain standing during play.
  • Video devices must remain with the person. There must be no camera equipment without someone next to it. All such video equipment must be at least six (6) feet from another person’s equipment.
  • Scoring materials and participants must be at a minimum at the scorer table. Only one (1) scorer will be allowed at the table for the scoresheet and one (1) scorer for the flip-score and libero checking. The scoresheet will be brought to the championship desk immediately after the match. Scorers must bring their own writing utensils.
  • For competition events, there will be no team before or after match contact.
  • For competition events, teams must report directly to their bench area after each set. - Teams must remain on the same side of the court for all sets. (No changing of sides of the court after sets)
  • Match officials are strongly encouraged to use hand whistles. Mouth whistles must be used behind face coverings.

Post Competition or Activities

  • Facility staff or designee must clean and sanitize the facility between the competition/activities including the scorer table, volleyballs, equipment used, as well as the floor.
  • Any person obtaining knowledge must notify the Commissioner immediately if someone within the two (2) week timeframe after the competition/activity has tested positive for COVID-19 or has exhibited COVID-like symptoms and is self-isolating.